Facilities Project Request

The PURPOSE of this form is to provide a systematic process for requesting design and construction services for building PROJECTS.

A PROJECT makes a space “new or different” and is classified as New Construction, Remodeling or Renovation.

This is different than a WORK ORDER that keeps a space “as is”.  A WORK ORDER is classified as Maintenance or Repair.

For example, in an existing Conference Room:

  • Replacing the carpet is a WORK ORDER
  • Converting the space to offices is a PROJECT
  • Replacing a cracked window is a WORK ORDER
  • Adding a new window is a PROJECT

This PROCESS consists of the following SIX (6) STEPS:

Step 1- Select “Submit Project Request”

This takes you to the first tab of the form where you start filling in the specific information on your PROJECT REQUEST.  There is a total of 3 tabs - General, Supporting Documentation, and Score Card.

Step 2 - Project Request Review by Facilities for Completeness

Within one week your project request will be reviewed by the Facilities Project Manager (PM) for completeness. The PM will schedule a call with you to review the request to obtain any additional information needed.  The PM will act as the point of contact between your department and Facilities throughout the project life cycle.

Step 3 - Project Request Acknowledgement From Sponsor(s)

The Project Request will be routed to the appropriate Project Sponsor for review and evaluation.  The Project Request can either be Approved or Rejected at this Step.  If Approved, the Request will move to Step 4.

Step 4 - Facilities Project Request Technical Review

The PM will schedule a Facilities Project Review meeting with members of the Facilities Planning Department for conceptual code review, technical feasibility and compliance with the College Master Plan.  The purpose of this meeting is to determine the feasibility of the project and to identify any significant obstacles.  Facilities Planning will make a Recommendation for Approval or Rejection, which will move to Step 5.

Step 5 – Review by VP of Business Services and Finance

This Review will verify the funding and overall compliance with the College Mission. The VP will provide a summary that will be presented to the President’s Cabinet in Step 6.

Step 6 – Final Review by President’s Cabinet

The Submitter and Sponsor will present to Cabinet, and the Cabinet will make a final recommendation for approval or rejection of the Project Request.  If approved, the Submitter will coordinate with Facilities for implementation.

 

HELPFUL INFO

  • You may SAVE this project request via the "Save" button and revisit it for edits and changes prior to submission.
  • You must mark each section COMPLETE before you can "Review and Submit" the project request.
  • Project is SUBMITTED by the “Submit” button on the Review and Submit page.
 
Submit Project Request

Details

35102
Created
Tue 4/16/19 7:21 AM
Modified
Tue 6/18/19 7:06 AM