MFA For Students

99 %

Status

Project is 99 % complete, starting on Mon 12/3/18 and ending on Mon 3/29/21.

In Process [In Process]

99% complete, updated on Thu 9/17/20 9:14 AM by Daniel Bauer (bauerd)

Go-live for MFA on Pantherweb is scheduled for 9/24. Project is proceeding to plan.

Details

Dates
Mon 12/3/18 - Mon 3/29/21
Acct/Dept
Information Technology
Service
Technology Projects, Ideas, Proposals & Business Cases / Project Request
Type
Projects / General Project Request
Health
Green - On track
Portfolio(s)
Classification
Run
Requirements
Communication and change management plans need to be developed and carefully thought through. Timing of roll-out must be clearly separate and distinct from Workday go-lives.
Created
Thu 2/28/19 7:31 AM
Modified
Thu 9/17/20 9:14 AM
Will this benefit students, staff, and/or faculty?
Students
Is this in response to regulatory compliance?
Yes
If yes, please explain:
To be in compliance with federal regulations as checked by SACSCOC in accreditation, we must ensure that the student is the one authenticating. MFA will help improve our efforts in that area.
Does the project involve software that will store employee data on the Internet/Cloud?
No
If yes, please explain:
Provide specific information on the type of data. Ex. employee first name, job title, phone number, or any other personally identifiable information.
Workday student will hold all student records and demographics, data protected by FERPA.
Does the project involve software that will store student data on the Internet/Cloud?
Yes
Risk of doing nothing:
Describe the impact to the business if this project is not selected for implementation.
Out of compliance with Feds, data breach concerns,
Has this project been funded?
Yes
Who will sponsor this project?
Whoever "owns" the project on behalf of the organization. The person that has overall responsibility for a project and can authorize work on the project to begin. The VP with funding authority who has provisioned funds for the project.
Vice President of Information Services
Will there be vendor engagement?
Will any vendor be contracted to perform any work on this project?
No
Hardware One-Time Cost
0.00
Hardware Annual Cost
0.00
Hardware Supporting Information
NA
Software Lisences One-Time Cost
0.00
Software Licenses Annual Cost
0.00
Software Licenses Supporting Information
NA
Contractors One-Time Cost
0.00
Contractors Annual Cost
0.00
Contractors Supporting Information
NA
Total One-Time Cost
Specify low and high end range, as applicable, for 90% certainty.
0.00
Total Annual Cost
Specify low and high end range, as applicable, for 90% certainty.
0.00

Description

IT and Student Services recently instituted a stronger password for students, but we do not have MFA turned on in any way for students. Workday will require MFA. The question becomes when do we turn on MFA for students - it should be when we are still on PantherNet so students do not associate MFA directly with Workday. This was a major failure point for Indian River State College , where students attributed the inconvenience of MFA as a Workday issue.

Goals

  1. ENGAGE - Build Learning Environments

  2. EXCEL - Escalate Continuous Improvement

  3. EXPAND - Maximize Resources

Risks

  1. Medium Impact on Other Projects

  2. High Missed Opportunities

    If we do not implement MFA with PantherNet, we risk a less than positive start to Workday.

  3. Medium Unknown Technology Complexity

    .5

Stakeholders (16)

AL

Amy Lewis (lewisae)

ERP Student Project Director C
Responsible, Consulted, Informed
Student ERP Project Director. Needs to be involved with coordination around Workday, and MFP rollout and support.
Thu 2/28/19 7:40 AM
Anthony Perrone (perronea)

Anthony Perrone (perronea)

Director of Project Management
Responsible, Consulted, Informed
Overall responsibility for project direction.
Thu 2/28/19 7:50 AM
CZ

Chuck Zettler (zettlerc)

Dean, Enrollment Management
Responsible, Accountable, Consulted, Informed
Dean of Enrollment Management. Executive direction and oversight.
Thu 2/28/19 7:45 AM
DM

Diego Meeroff (meeroffd)

Director College Relations and
Responsible, Consulted, Informed
Director College Relations and Marketing. Overall responsibility for messaging and communications regarding this initiative.
Thu 2/28/19 7:48 AM
DD

Doug Doran (dorand)

Admissions Director
Consulted, Informed
Admissions Director. Needs to be involved with coordination of student rollout and support.
Thu 2/28/19 7:38 AM
EV

Eddie Viera (vierae)

Executive Director, Financial
Consulted, Informed
College Financial Aid Director. Needs to be involved with coordination of rollout and support.
Thu 2/28/19 7:37 AM
ER

Edith Robinson-Johnson (robinsoe)

Quality and Customer Services
Responsible, Consulted, Informed
Director of Customer Service and Quality. Must be involved in project planning, student rollout scheduling and responsible for post-go-live support
Thu 2/28/19 7:44 AM
EM

Eric Montagnino (montage)

Technology Infrastructure Dire
Responsible, Consulted, Informed
Execution, configuration, implementation and operation.
Thu 1/3/19 10:50 AM
FM

Fred McGuinness (mcguinnf)

Enrollment Processing Manager
Consulted, Informed
Enrollment Processing Manager. Needs to be involved in coordination of Student MFA rollout and support.
Thu 2/28/19 7:41 AM
GP

Ginger Pedersen (pederseg)

Vice President Information Ser
Accountable
Vice President, Information Services. Overall accountability for project success.
Thu 2/28/19 7:49 AM
GA

Guy Albertini (albertig)

Information Security Officer
Accountable, Consulted, Informed
Policy determination and compliance assurance.
Thu 1/3/19 10:50 AM
HS

Helen Shub (shubh)

Assistant Dean, Enrollment Man
Consulted, Informed
Assistant Dean of Enrollment Management. Needs to be involved in coordination of Student Rollout and Support
Thu 2/28/19 7:42 AM
KL

Ken Libutti (libuttik)

Chief Information Officer
Responsible
Overall responsibility for project success.
Thu 2/28/19 7:49 AM
PB

Peter Barbatis (barbatip)

Vice President Student Service
Responsible, Consulted, Informed
VP Student Services. Overall responsibility.
Thu 2/28/19 7:36 AM
PB

Peter Biegel (biegelp)

Interim College Registrar
Informed
Interim Registrar. Key contact, David Garwood, reports to Peter operationally.
Thu 2/28/19 7:35 AM
TW

Theresa Wilson (wilsontn)

Enrollment Management Speciali
Consulted, Informed
Enrollment Management Specialist. Needs to be involved in coordination of rollout and support.
Thu 2/28/19 7:43 AM