Why does my Paid Personal & Sick time off balances look different as of July 1st?

Effective July 1st, your Paid Personal Time Off balance will be replenished with 4 days for the new Fiscal Year. This replenishment is done by transferring days from your Sick Time Off balance into your Paid Personal Time Off balance. For this to occur, an employee must have a balance of at least 5 days of accumulated Sick Time Off. After the transfer, this will leave at least 1 remaining day in your Sick Time Off balance. If you do not have enough time for the transfer to be made, you are still eligible once you accrue enough Sick Time Off to replenish the allotted 4 days of Paid Personal Time Off.

To have an eligible amount of Sick Time Off converted to Paid Personal Time Off or Paid Personal Time Off converted to Sick Time Off, please create a Service Desk Ticket.

Please see the below examples:

EXAMPLE 1 Jane Doe is a 40 Hr Employee and has equal to 5 or more Sick Days available:

Time Off Balance as of June 30, 2018:

  • Paid Personal – 18 hours
  • Sick – 62 hours
  • Total Hours available for use: 80

After the Paid Personal rollover on July 1:

  • Paid Personal – 32 hours
  • Sick – 48 hours
  • Total Hours available for use: 80

 

 EXAMPLE 2 John Doe is a 35 Hr Employee and has equal to 5 or more Sick Days available:

Time Off Balance as of June 30, 2018:

  • Paid Personal – 26 hours
  • Sick – 35 hours
  • Total Hours available for use: 61

After the Paid Personal rollover on July 1:

  • Paid Personal – 28 hours
  • Sick – 33 hours
  • Total Hours available for use: 61

 

EXAMPLE 3 John Doe is a 35 Hr Employee and does not have enough Sick Time Off for Paid Personal Time Off Reset

  • Paid Personal - 0 hours
  • Sick – 32 hour
  • Total Hours Available for Use: 32

After the Paid Personal rollover on July 1:

  • Paid Personal – 0 hours
  • Sick – 32 hours
  • Total Hours Available for Use: 32

This balance remained as is since there are not 5 total days available.

 

EXAMPLE 4 Jane Doe is a 40 Hr Employee and does not have enough Sick Time Off for Paid Personal Time Off  Reset

  • Paid Personal - 20 hours
  • Sick – 10 hours
  • Total Hours Available for Use: 30

After the Paid Personal rollover on July 1:

  • Paid Personal – 20 hours
  • Sick – 10 hours
  • Total Hours Available for Use: 30

This balance remained as is since there are not 5 total days in available.

*Time Off is accrued on the last day of the month and is available for use the 1st day of the next month.

Example: The accrual for Jan. 1-31 takes place on Jan. 31, available for use as of Feb. 1.

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Details

Article ID: 56884
Created
Tue 7/3/18 12:53 PM
Modified
Thu 6/25/20 4:40 PM